Armed Forces Community Support Fund - privacy

The Armed Forces Community Support Fund privacy notice will be regularly reviewed. When we use your personal data, Hart District Council complies with data protection legislation and is the registered ‘Controller’.

Service area covered by this privacy notice

Community Partnerships and Projects.

Purpose of the processing

Hart District Council is a data controller for all Armed Forces Community Fund-related personal data collected with the forms submitted to the Council, along with the control and processing of personal data.

The information we collect will be used to assess the merits of individual project applications against the set scheme criteria, all of which will be available during the application process.

We will not use the information for any other purpose than set out in this privacy notice. We have provided applicants with an email address to contact our team with further questions at afc@hart.gov.uk 

Processing personal data

We will collect and use your personal information as set out in this privacy notice as you have applied to this fund, and we need this information to process your application. We are using the information you give us with your consent. You can withdraw your consent at any time by contacting us on email at afc@hart.gov.uk

Categories of personal data being processed

• name
• organisation
• type of organisation
• address
• telephone number
• email 
• extended open-ended responses providing context to questions, especially around the type of project suggested and how this fits with the aims of the grant

For successful applications, additional personal data will be collected:

• bank account details will be required from those organisations selected for funding, including account number, account name, sort code and VAT number (if applicable)
• signature

Participation is voluntary and you can choose to not answer any of the questions. However, if the information we need to process applications is not provided, we will be unable to assess project bids against the relevant criteria.

Who the data might be shared with

Your full written application will be assessed by a small group of Council officers. We may report back to senior Council officers, councillors and auditing and governance bodies but we will not be sharing personal information with them.

We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as for:

• law enforcement
• fraud or tax investigations
• regulation and licensing
• criminal prosecutions
• court proceedings

The Council must protect public funds and may use personal information and data-matching techniques to detect and prevent fraud, collect taxes and ensure public money is targeted and spent in the most appropriate and cost-effective way. To do this, your information may be shared with other bodies responsible for auditing or administering public funds including:

• internal audit
• other local authorities
• HM Revenue and Customs
• the Police

How long we will keep your personal data

We will keep the information you give us for up to six months from closure of the project and then we will securely and confidentially destroy it.

Your rights

Please visit Hart District Council's privacy page for further details on:

• how your information is used
• how we maintain the security of your information and your rights, including how to access information we hold on you
• how to complain if you have any concerns about how your personal details are processed

If you have any questions about this privacy notice, want to exercise your rights, or if you have a complaint about how your information has been used, you can contact the Council on 01252 622122, via email to afc@hart.gov.uk or by writing to:

Hart District Council
Harlington Way
Fleet
Hampshire
GU51 4AE

The Council’s Data Protection Officer can be contacted via email data.protection@hart.gov.uk or on 01252 622122.