UK Shared Prosperity Fund expressions of interest - privacy

Service area covered by this privacy notice

Community Partnerships and Projects.

Purpose of the processing

Hart District Council is the data controller for all UK Shared Prosperity Fund (UKSPF) related personal data collected with the forms submitted to Hart District Council, along with the control and processing of personal data. Hart District Council has been designated as a Lead Authority in Great Britain for the UK Shared Prosperity, under which a three-year funding programme will be delivered in the district of Hart for the period April 2022 to March 2025.

Processing personal data

The information we collect will be used to assess the merits of individual expressions of interest against set UK SPF criteria, all of which will be available during the application process.

To allot this funding, Hart District Council will ask a broad spectrum of organisations to pitch project ideas in a bid to win a share of the money available in an open competition. The first stage is for expressions of interest, there will be a second phase where further, more detailed applications will need to be submitted, and this second phase will have a separate privacy notice.

In order for Hart District Council to award the funding, organisations must meet certain criteria, which will involve sharing data about the applicant body. The process will also provide businesses and organisations with a means of contacting our team with further questions where they feel it to be appropriate. This privacy notice relates to the expression of interest process. A separate privacy notice will be available for the full, detailed application.

Categories of personal data being processed

• names
• addresses
• telephone number
• email details
• Internet Protocol address and details of web browser used
• extended open-ended responses providing context to questions. especially around the type of project suggested and how this fits with programme interventions
• information on how you use the site, using cookies. See Hart District Council’s cookies policy 

Participation is voluntary and you can choose to not answer any of the questions, however if the information is not provided, we will be unable to process expressions of interest as it will be impossible to assess project bids against the relevant criteria.

Who the data might be shared with

We will protect your data and make sure nobody has access to it who should not, and we will not keep it for longer than is necessary. Expressions of interest will be assessed by a small number of officers who will not share your data with anyone else who is not part of the assessment process. We will not use the information for any other purpose than set out in this privacy notice.

Your personal data may also be shared with Hart District Council’s technology suppliers, for example our hosting provider.

We are using the information you give us with your consent. You can withdraw your consent at any time by contacting us on email ukspf@hart.gov.uk

How long we will keep your personal data

Your personal data, expression of interest and information or evidence provided will be held for up to one year from the closure of the three-year UK SPF programme. This is currently estimated to be March 2026.

Your rights

The data we are collecting is your personal data, and you have considerable say over what happens to it. You have the right to:

• know that we are using your personal data
• see what data we have about you
• you have the right to withdraw your consent

Complaints and more information

If you are not happy with how we are using your personal data, you should first  email ukspf@hart.gov.uk

For further details on how your information is used. how we maintain the security of your information and your rights, including how to access information we hold on you and how to complain if you have any concerns about how your personal details are processed, please visit hart.gov.uk/privacy

You can contact Hart District Council on 01252 622122, email at ukspf@hart.gov.uk or by writing to Hart District Council, Harlington Way, Fleet, Hampshire GU51 4AE.